I’ve tried a hundred apps, planners, techniques. Most didn’t last. Some felt like too much work. But over time, I slowly built a little system that fits me. Not perfect, not fancy, just something that helps me stay focused, calm, and on track—even on the not-so-motivated days.
Here’s what’s in my current stack. No hype. Just what I actually use.
1. Google Calendar – My Grounding Point
I dump everything here. Appointments, reminders, birthdays, even silly things like “call amma” or “buy soap.” If it’s not on my calendar, it probably won’t happen.
I use it mostly for blocking time, not for filling every hour. It gives me a sense of flow without overplanning.
2. Notion – My Digital Brain
For projects, long-term goals, and weekly reflections, Notion is my go-to. I don’t follow any complicated template. I have one page for weekly review, one for ideas, and one for long goals.
I open it just once a day. That’s enough.
3. Pen + Paper – The Real MVP
Every morning, I jot down 3 things:
- What I want to get done
- One thing I’m avoiding
- A tiny reminder (like “be kind” or “drink more water”)
Something about writing by hand feels grounding. It slows me down in a good way.
4. Noise-Cancelling Earbuds + One Focus Hour
Distraction is my biggest enemy. So I created a thing I call “One Focus Hour.” Just 60 minutes a day. No phone. No noise. Just one task. I don’t always do it, but when I do—it’s magic.
Most of my actual work gets done in that one hour.
5. My Planner (Prosnic 7-Day Focus Planner)
Yes, I made it because I needed it. One week, one page, and just space for what matters. I use it to plan Sunday nights. No pressure to fill it all. Just to see the week ahead before it begins.
This small routine changed how I enter Monday.
I used to believe I needed a “perfect system” to be productive. Now I think I just needed something realistic. Something that forgives bad days and celebrates small wins.
That’s what this stack is for me.
